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15 Best Project Management Tools for Small Teams

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  • Post last modified:April 16, 2024
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The best project management tools can transform the way your small team operates, making it easier to coordinate tasks, manage deadlines, and foster collaboration.

In this article, we will introduce you to the 15 best project management tools designed to cater to the unique challenges and dynamics of small teams.

From enhancing communication to streamlining workflows, these tools are handpicked to help your team achieve its goals with greater efficiency and less hassle.

Whether you’re a startup, a small business, or a project team within a larger organization, you’ll find the right tools here to take your project management to the next level.

The Value of Project Management Software in Small Team Progress

Project management software is utilized in 77% of projects that perform exceptionally well. making the right choice when it comes to project management tools for small teams brings about significant change in the way teams connect and perform their role.

Think of it as an invisible guide directing every activity ensuring everyone cooperates. Teamwork becomes an everyday norm where there is a free flow of different ideas, quick responses, and alignment among team members irrespective of their location.

Another distinctive feature of harnessing project management software is Efficiency. Streamlining everyday tasks into a clear and manageable workflow saves time, and allows small teams to focus on creating strategic activities that will lead to the advancement of the project.

Moreover, the tracking features embedded in these tools offer a transparent overview of project progress. With real-time updates and visual dashboards, team leaders can easily monitor milestones, assess resource allocation, and identify potential bottlenecks before they become roadblocks.

1. Asana 


Asana is a multi-use project management software designed to help teams organize and manage their work. It has dashboards that can be customized, task arrangements, and a consolidated calendar that enhances coordination within small teams.

Asana offers a basic free plan and premium plans that start at $10.99.  Its user-friendly interface and flexible task management options are ideal for small teams looking for simplicity and efficiency.

2. Trello


Trello, created by Fog Creek software is a Kanban-style list-making application that uses a card-based system for arranging tasks and ensuring project management is intuitively visual.

Trello makes use of a card-based system, incorporating numerous apps, easy click-and-move functionality, and instant updates that can help small teams stay organized and flexible. It offers a free plan with important features and other paid plans starting at  $5.

Trello’s simplicity and visualization approach regarding task management makes it easy for small teams that focus on versatility and user-friendliness.


           Source is a remote platform that is highly customizable; users can create their own applications and project management software. It helps teams manage tasks and projects efficiently, and it is also unified in one spot.

This platform has templates that can be customized, workflow automation, time tracking, and comprehensive dashboards that assist small teams in enhancing their processes. 

Pricing starts from $9 per month with a minimum of three seats, it also has a free plan that has basic features. is unique for its broad customization options and automation capabilities making it suited for small teams that need to personalize their project management experience.

4. Basecamp


Basecamp, which shifted from web design to web development focuses on making project management simple, joining all important tools into one user-friendly interface.

This platform has features like; todo-lists, file sharing, message boards, and integrated chat for effortless communication and tracking projects. It offers a basic plan and a pro plan, check out Basecamps’s website for other pricing details.

Basecamp’s uniqueness is in its multi-functional strategy, which makes it one of the best project management tools that are ideal for small teams in need of comprehensive features without a single-user fee.

5. Slack


Slack, primarily known as a communication tool was developed by Slack technologies. It offers features that support project management through integrations and channels.

This platform’s key features are Instant messaging, file sharing, and integration with other best project management tools. It facilitates quick communication and coordination. It offers a free version and a standard plan that starts at $8.75 per user/month. Other specific plans and pricing are available on the website.

Slack’s strength lies in its communication abilities, making it an excellent addition to small teams that count on steady partnerships.

6. Zoho Projects


Zoho Projects is a comprehensive cloud-based project management tool designed to assist teams of all sizes to plan, track, and coordinate projects effectively.

Its key features include; Task management with dependencies, time tracking and invoices, and Gantt charts to visualize project timelines. Zoho offers a free plan for up to 3 users and a paid one starting at $4 per user/month. 

Zoho project is highly customizable, allowing small teams to personalize tools to their specific project needs and economic constraints. 

7. Wrike


Wrike is an American online project management software that gives total clarity and full control over your tasks.

Instant updates, interactive Gantt charts, and sophisticated integrations are its key features. It offers a free basic plan and a professional plan that starts at $9.80 per user/month. 

Wrike is one of the best project management tools that suit small teams because of its features that support both simple and complex management needs, giving room for small teams to scale their use of tools as they develop.

8. Smartsheet  


Smartsheet is a software service platform for enterprise achievement that combines the best of project management with sheet-layout convenience. 

This platform also has a free plan in terms of pricing and a paid plan that starts at $7 per user/month. Its familiar spreadsheet format combined with powerful management features makes it easy for teams to shift to Smartsheet.

9. ClickUp


ClickUp is a project management platform that offers custom task views, goals, reminders, and more. Customizable views, built-in time tracking, and extensive integration are its key features. 

This platform has a free forever plan and paid plans that start at $5 per member/month. 

ClickUp’s high degree of customization allows small teams to customize the platform to their specific workflow need.

10. Teamwork


Teamwork is a privately owned versatile project management platform designed to support cooperation and improve the execution of projects.

This platform offers a forever free plan for small teams with a premium plan starting at $10 per user/month. Check out other pricing details on their website.

Teamwork’s intuitive interface and comprehensive project visualization tools make it ideal for small teams focused on enhancing productivity without rigorous learning paths.

11. Jira


Jira is a close-surface software developed by Atlassian. It was initially favored by software development teams. However, it has progressed to become a robust tool for numerous project management needs.

Agile reporting, customizable scrum,  kanban boards, and a vast marketplace of add-ons are its key features. Jira offers a free plan that is available for 10 users and other paid plans like; standard and premium starting at $8.15 per user/month.

This software is a powerful ally for small teams because of its agile focus and flexibility. It is one of the best project management tools for small teams that plan to grow or adopt agile methodologies.

12. Notion


Notion stands out as a versatile workspace that combines notes, databases, kanban boards, wikis, and calendars to create a comprehensive project management and collaboration environment.

 It’s celebrated among the best project management tools for its flexibility and all-in-one functionality, making it a go-to project management software for small businesses seeking an adaptable platform.

Its key features include; notes and docs, a knowledge base, Integrated task management, and collaborative workspaces. It offers a free personal plan and a team plan that starts at $8 per user/ month. Other plan options can be found on their website.

Notion’s versatility as a unified workspace for notes, tasks, wikis, and databases makes it a perfect match for small teams that need a versatile platform to adapt to numerous projects.

13. Airtable 


Airtable is a cloud-based project management and database tool; it has the features of a spreadsheet with the power of a database. 

Its key features include rich field types, customizable views, powerful filtering, sorting, and grouping options. It offers a free plan that is available with basic features. Custom pricing is available as well. 

Airtables’s unique blend of a database function and the interface of a spreadsheet allows small teams to manage projects with unmatched resilience and innovation.

14. ProofHub


ProofHub stands out among the best project management tools, offering a centralized platform for small teams to plan, collaborate, and organize their projects efficiently. 

Its key features include;  Task lists, timelines, Kanban boards, Integrated chat, and  Document management with online proofing for streamlined review and approval processes.

ProofHub offers simple, flat-rate pricing plans without per-user fees, making it cost-effective for small teams. Pricing details are available on their website, with options suitable for various team sizes and needs. 

Proofhub’s all-in-one approach eliminates the need for multiple project management software for small businesses, making it easier for teams to manage tasks, collaborate, and keep everything in one place without juggling several tools.

15. Scoro


Scoro is a comprehensive business management software that brings structure to your work. It is an excellent choice for small teams looking for robust project management software.

Its key features include;

  • Work scheduling and tracking, combined with financial management.
  • Detailed project management features including time tracking, budgeting, and invoicing.
  • Real-time dashboards and reports for a holistic view of business operations.

Scoro bases its pricing on tiers separated by features and the number of users, offering flexibility for small teams to choose a plan that best fits their needs. Custom pricing is available as well.

Scoro uniquely integrates project management with financial and CRM features, allowing small teams to manage their entire workflow and client interactions in one platform. This integration makes Scoro stand out as a versatile tool in the realm of project management software for small businesses.

Empowering Your Team’s Journey to Success

76% of survey participants reported that they are either “very satisfied” or “satisfied” with their project management software. In directing the scenery of project management tools, small teams have a myriad of options tailored to enhance their productivity and streamline their processes.

The 15 tools highlighted offer a variety of features, from intuitive task management to collaborative workspaces, all designed with the unique dynamics of small teams in mind.

You can select a tool that fits like a glove by carefully considering your team’s specific needs, budget, and working style. Also, this will propel your projects toward success.

Embrace the power of the right project management tool and watch your small team achieve big milestones with ease and efficiency.

Favour Efeoghene

Favour Efeoghene is a skilled content writer and tech enthusiast. She writes easy-to-understand articles on tech, cybersecurity, and information security. Her work has appeared on well-known sites like HackerNoon, Datafloq, Dzone, and others.

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